ERPLIAutomate Fee Reminders, Weekly Reports, and Campus Circulars on WhatsApp.
Stop chasing unpaid fees with manual phone calls or ignored SMS. Connect with parents directly on WhatsApp using automated fee balance reminders, weekly student digests, and targeted campus circulars.
Dear Mr. Rajesh Sharma,
This is an official administrative reminder from St. Xavier's High School.
The upcoming 2nd Quarter fee installment for Aarav Sharma (Roll No: 14, Class: 9-B) is due on 15th October.
Total Outstanding Balance: ₹12,500
Late Surcharge After Due Date: ₹250
Payments can be cleared at the campus counter (09:00 AM - 02:00 PM) or online via your student portal.
👉 View Fee Receipt & Pay: erpli.com/p/x94a2
Traditional Outdated Channels vs. ERPLI WhatsApp Automation
Why modern institutions have permanently retired manual phone calls and mass SMS blasts.
| Traditional Communication | ERPLI WhatsApp Automation |
|---|---|
Bulk SMS Blocked by Spam SMS text messages often blocked by DND filters or buried unread under commercial promotional noise. | Direct Delivery into WhatsApp Near-100% open and read rates delivered directly into the chat app parents open 20+ times a day. |
Manual Fee Calling Grunt Work Office staff spend hundreds of hours calling parents one-by-one to remind them about overdue fees. | Scheduled Nudges (7 & 2 Days) Automated payment notifications sent 7 and 2 days before deadlines with exact balance amounts. |
Notices Lost in Schoolbags Physical paper circulars crumpled at the bottom of student bags, leading to missed events and uninformed parents. | Targeted Digital Circulars Instant circulars delivered straight to parents' phones with PDF attachments and digital acknowledgment. |
Inconvenient PTM Visits Parents must take half-days off work to check basic month-long attendance and teacher observations. | Automated Weekend Progress Cards Consolidated weekly attendance and conduct digests sent automatically every Saturday afternoon. |
Three Purpose-Built WhatsApp Workflows
Configured once by administration, operating 24/7 in the background.
Automated Fee Balance Reminders
- Advance Due Nudges
Automatically alert parents 7 days and 2 days before fee due dates with exact pending amounts.
- Overdue Balance Alerts
Send polite, scheduled balance notifications detailing late fees and counter opening hours.
- Instant Payment Confirmation
Send an immediate digital confirmation receipt to parents the second the cashier records a transaction.
Weekly Student Digest
- Weekly Attendance Summary
Send a concise weekly summary showing days present, absent, or late across the Monday-to-Friday block.
- Classroom Remarks
Include teacher observations, homework submission tags, and weekly conduct notes automatically.
- Direct Web Access
Include an authenticated secure link directing parents to their child's portal profile without password hassle.
Class, Batch & Branch Broadcasts
- Targeted Notice Filtering
Send notices to specific subsets (e.g., Class 10 - Section A, Morning Transport Route 3, or All Franchise Centers).
- Emergency Closures
Deploy urgent campus announcements, weather holidays, or schedule shifts with one click from mobile or desktop.
- Institutional Event Circulars
Share schedules for sports meets, annual functions, exam dates, and parent-teacher meetings seamlessly.
Real-Time Student Record Personalization
The messaging engine pulls live information directly from your central student and fee directory.
Dear {{Parent_Name}},
This is an official administrative reminder from {{Institute_Name}}.
The upcoming fee installment for {{Student_Name}} (Roll No: {{Roll_Number}}, Class: {{Class_Grade}})
is due on {{Due_Date}}.
Total Outstanding Balance: {{Currency_Symbol}}{{Pending_Amount}}
Applicable Late Surcharge After Due Date: {{Currency_Symbol}}{{Late_Fee}}
Payments can be cleared at the campus fee counter between 09:00 AM and 02:00 PM.
Branch: {{Campus_Branch}} | Helpdesk: {{Office_Contact}}
Frequently Asked Questions
Everything you need to know about setting up WhatsApp automation for your institution.
Do parents need to install a special application?
No. All notifications, payment receipts, and weekly summaries arrive directly inside their standard WhatsApp app without any extra downloads.
Can individual teachers send unauthorized WhatsApp messages to parents?
No. WhatsApp messaging is managed strictly through administrative rules and pre-approved system templates to maintain institutional professionalism and compliance.
Can we turn off the weekly report for certain classes?
Yes. You can enable or disable automated weekly student reports for specific grades, sections, or individual profiles with a single click.
Ready to Modernize Your Campus Operations?
Replace fragmented spreadsheets, paper logbooks, and uncollected fee dues. Book an operational walkthrough mapped to your exact student strength, branch count, and fee workflows.